BCCA Start-to-Finish

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BCCA email:
bcca@bccassn.com

BCCA
210 - 174 WILSON ST.
VICTORIA, BC V9A 7N6

PHONE: 250-475-1077
FAX: 250-475-1078

BID DEPOSITORY – FROM START TO FINISH

This is a summary guide only – refer to the Rules for the complete requirements.
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[Step 1]

Project Documents ( Invitation to Bid, Instruction to Bidders and Bid Form) list the trade sections/divisions closing through Bid Depository, closing locations (no more that three), time of closing (usually at 3:00 p.m.) and date of closing (always no less or no more than 3 days between General Contractor’s Tender closing and Bid Depository closing)

General Contractors confirm with Bid Depository their intention to tender two (2) days prior to Bid Depository closing. Trade Contractors obtain the list of confirmed General Contractors from the Bid Depository and prepare bids for those to whom they wish to bid. Bids are prepared based on the sections/divisions being bid and excluding any work identified in Appendix A, Standard Exclusions of the Rules. It is the responsibility of the General Contractor to include for any work not included by the Standard Exclusions. Requests for scope of work clarifications are to be submitted to the Bid Depository and not the Bid Calling Authority.

Trade Contractors submit the bids (Appendix C Bid Form) to the Bid Depository; one bid in each of a green envelope and a pink envelope for each General Contractor to whom they are bidding. Bids must include all related separate, alternate or unit prices. If bonds are required a Bid Bond is submitted with the bid or faxed directly to the Bid Depository from the Surety. If the bid amount is below the threshold for bonding then an Appendix E. Bonding Not Required Notice is submitted with the bid.

The Bid Depository selects either the green envelopes or the pink envelopes and forwards them to the General Contractors, along with a list of which Trade Contractors bid. A Who Bid To Who List is prepared and forwarded to the Bid Calling Authority and/or the Owner.

The Bid Depository deals with any missed bids, withdrawals, bonding irregularities or complaints if there are any. The Who Bid to Who list is updated for any changes and forwarded to the Bid Calling Authority and/or the Owner.

General Contractors’ Bidding closes. Bid Calling Authority ensures that all Bids include one selected Bid Depository Trade Contractor for each section or division required to close through Bid Depository. Bid Depository is informed of any Bid Depository irregularities or is requested to review the list of named trades.

Within forty eight (48) hours of General Contractors’ Bid closing the list of named Trade Contractors from the three lowest General Contractor Bids are forwarded to the Bid Depository.

After the Owner awards the contract to the successful General Contractor, the General Contractor enters in contracts (CCA1 or as mutually agreed) with the Bid Depository Trade Contractors they have selected on their Bid Form. After contract award Bid Depository Bidders may request to view the Bids from their competitors. Should any scope of work issues arises after award of the Contract, the Bid Depository will provide an opinion.

BCCA Bid Depository
Rules of Procedure - From Start to Finish

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